How to prepare a library stock verification report? There are two formats shown here, from which you can prepare the verification report very easily.
Format Sample No. 1
Your Company name write here, Your District/State,
Library Stock Verification Report 2020-21
Dear Sri (name of Person),
I have gone through your proforma relating to stock verification. It is a good one However with certain modifications it may be more usable & transparent as I presume.
First, Library stock verification SHOULD NOT be conducted by Library staff.
Second, Regarding library materials, there are many materials besides books & CDs in a library like Journals (bound volumes) for example. As such, in the Summary at the item column, there should be provision for such specific items.
Third, in the Summary column, a few headings need to be added & some existing heading needs to be modified; like:
(a) In the Total No of Books Accessed heading it may be modified as a Total number of materials as per record as on........
Here you can put the exact number of each material recorded in your various registers on a particular date
(b) You may modify the Missing materials in FOUR distinctly different headings like:
(i) Lost by individuals: NEW
(ii) Missing materials: NEW
(iii) Lost by individuals: OLD:
(b) You may modify the Missing materials in FOUR distinctly different headings like:
(i) Lost by individuals: NEW
(ii) Missing materials: NEW
(iii) Lost by individuals: OLD:
(iv) Lost from Library: OLD
(v) Please also include another heading as status.
This will help you to explain what actions have been taken especially for old cases (like cost recovered or document replaced or written off etc. as the case may be) In that way, it will reveal a more transparent picture of total missing & lost materials.
(v) Please also include another heading as status.
This will help you to explain what actions have been taken especially for old cases (like cost recovered or document replaced or written off etc. as the case may be) In that way, it will reveal a more transparent picture of total missing & lost materials.
It will also "diminish" the quantum of loss/missing during the present/last stock verification
(vi) Add the heading Cost It will reveal the ultimate loss to the institute in financial yardstick.
Barring the above inputs, the proforma is quite impressive as I believe.
Sincerely,
(Write here your full name, Your city)
Date :-
Submitted to the Director:-
Stock confirmation board is framed according to the rule of the accompanying individuals
1.
2.
3.
(vi) Add the heading Cost It will reveal the ultimate loss to the institute in financial yardstick.
Barring the above inputs, the proforma is quite impressive as I believe.
Sincerely,
(Write here your full name, Your city)
Format Sample No. 2
Another Format of Library Stock Verification Report
Your Company name write here, Your District/State,
Library Stock Verification Report 2020-21
Date :-
Submitted to the Director:-
Stock confirmation board is framed according to the rule of the accompanying individuals
1.
2.
3.
Stock confirmation of library books and CDs was led by following library staff
1.
2.
3.
Destinations of Stock Verification:-
1. Updating library stock
2. Rectify plan of books on racks
3. Reveal the loses
The technique embraced:-
1. Each book and the compact disc is counted with a stock confirmation sheet and crossed the quantity of the accessible thing on the sheet
2. Verify issue records
3. Verify old record of the missing rundown
Outline
1. Each book and the compact disc is counted with a stock confirmation sheet and crossed the quantity of the accessible thing on the sheet
2. Verify issue records
3. Verify old record of the missing rundown
Outline
|
Item |
Total No of books accessed |
Missing |
Actual accessible |
|
Book |
|
|
|
|
Disc |
|
|
|
I hope you have got a satisfying answer to your question, which was today's query How to prepare library stock verification report?
Thank you
